Trustee Recruitment

If you require this information and/or application form in an alternative format, please contact simonstephens@hotmail.com, to let us know about your requirements.

Table of Contents

  • Introduction
  • HYOT’s Aims
  • HYOT Management and Structure
  • The Trustee’s Role
  • Becoming a Trustee
  • The qualities we look for in our Trustees
  • Safeguarding Statement
  • Being eligible to be a trustee
  • How to apply to be a Trustee

Introduction

Thank you for your interest in becoming a Trustee at Hackney Youth Orchestras Trust (HYOT).

HYOT has been providing music tuition for children and young people through our Saturday Music School since 1992. Our Saturday Music School takes place at Stoke Newington School and Sixth Form in the London Borough of Hackney for 30 weeks per year during school term-time.

Since 2015 we have also run summer music schools in the Hackney Wick/Homerton area. We have held 5 summer music schools in total and plan to hold further holiday music schools in the future.

HYOT Aims

Promoting Diversity

HYOT aims to fully reflect Hackney’s diverse communities and promote equality of opportunity. It does this by following an open and transparent student admissions policy, offering a rich internationally influenced musical curriculum and by promoting accessibility through subsidised fees and low-cost instrument hire.

Learning Together

HYOT ensures that everyone in our music school benefits from the inspiration of playing alongside professional musicians. Children and young people of a range of ability take part in the ensembles and orchestra, allowing beginners to be inspired by more advanced students, who in turn learn through supporting beginners. Our Summer School’s choir, orchestra and ensembles are arranged on similar principles.

Delivering Impact

Music is important in its own right – HYOT makes 1:1 instrumental tuition accessible to local children and young people. Students who started with us when they were very young have progressed onto degree courses, where they have continued with their musical education and development. HYOT is also interested in a wider range of important education opportunities and benefits young people gain from taking up an instrument and playing in orchestras and ensembles.

Partnership Working

HYOT partners with the Hackney Music Service, the local authority, and local, regional, and national funders to ensure that our Saturday and holiday schools are effectively coordinated with other music provision and can be offered at a rate affordable to local residents. We also work creatively with our highly qualified tutors who are all professional musicians.

HYOT management and structure

HYOT

  • is a Registered Charity.
  • is governed by The Board of Trustees, who are all volunteers.
  • engages paid staff and freelance tutors.
  • income comes from tuition fees and fundraising.

Staff

  • Vicky Yannoula – CEO
  • Funmi Oyedokun – Administrator

Tutors

  • William Clark – Violin and Viola
  • Jennifer Dunsmore – Clarinet
  • Catherine Hare – Flute and Recorder
  • Charlie Hodge – Percussion
  • Penny James – Violin
  • Garwyn Linnell – Cello
  • Matt Tighe – Violin
  • Vicky Yannoula – Piano and Voice

Trustees

  • Rachel Dollimore – Chair
  • Simon Stephens – Secretary
  • Joe Vaitilingam – Treasurer
  • Susan Barber
  • Chris Lane
  • Dave McCarthy
  • Liz Routhorn
  • Sharon Sullivan

Structure

HYOT is currently in the process of converting from a Charitable Trust (unincorporated charity) to a Charitable Incorporated Organisation (CIO). New trustees will become trustees of the CIO, and can participate as DBS checked volunteers in the activities of the Trust, until we are able to transfer the assets and provision of activities to the CIO, and close the Charitable Trust.

The two charities are

  • Hackney Youth Orchestras Trust, registered charity number 1013051 (unincorporated charity)
  • Hackney Youth Orchestras Trust, registered charity number 1191159 (CIO)

The Trustee’s Role

The role of Trustees is to ensure that HYOT is fulfilling its mission as a charity, complying with its legal obligations, and supporting the strategic vision and leadership of the charity.

Trustees are also ambassadors for HYOT, promoting its work and helping to ensure it follows best practice in the company’s management.

There is more information about the responsibilities of a trustee in the Charity Commission’s guide: The Essential Trustee.

HYOT Trustees meet three times a year for regular Board meetings. Meetings were held on Zoom for a period due to the Covid-19 pandemic, but we have now returned to face-to-face meetings, which take place in Hackney. Meetings are normally held on a weekend. In 2022 our trustee meetings were/will be held on:

  • 26 March 2022
  • 18 June 2022
  • 10 November 2022

We occasionally hold additional meetings for strategic planning, review or learning.

Becoming a Trustee

Potential trustees are welcome to email HYOT at simonstephens@hotmail.com with any queries about the role, or to request a phone call to discuss it.

We are particularly interested in hearing from prospective Trustees with the following experience:

  • finance/accountancy
  • charity law
  • human resources
  • marketing/social media
  • music education
  • social impact
  • sector funding

Listed below are other areas of experience which are of value on the board:

  • equality, diversity, and inclusion
  • outreach
  • partnership working

If you don’t have experience in any of the above areas but think you could bring something to the work of HYOT as a trustee, we would still love to hear from you.

We ask all potential Trustees to complete and return the application form, which is at the end of this document.

We also ask all potential Trustees to complete and return an eligibility form.

A member of the Board will respond to the application within seven days. If the potential Trustee appears to be a good fit for the charity, a Board member will arrange an informal conversation to share more information about the role and what is involved.

Following this, the potential trustee will be invited to attend the next Board meeting as an observer. If both parties are happy to go ahead, the new trustee is proposed for appointment, which takes place at this or the following board meeting.

The new trustee will be provided with an induction pack.

All trustees must undertake an enhanced Disclosure & Barring Service (DBS) check to become a trustee at Hackney Youth Orchestras Trust.

The qualities we look for in our Trustees

  • A commitment to HYOT and its aims
  • A willingness to devote the necessary time and effort, particularly to reading papers and participating at meetings
  • Strategic vision
  • Good, independent judgement
  • An ability to think creatively
  • A willingness to speak your mind
  • An understanding and acceptance of the legal duties, responsibilities, and liabilities of trusteeship
  • An ability to work effectively as a member of a team

Safeguarding Statement

Everyone has a responsibility to safeguard and promote the welfare of children, young people, and vulnerable adults. The post holder will undertake the appropriate level of training and is responsible for ensuring they understand and work in line with the relevant safeguarding policies and associated guidance.

Being eligible to be a trustee

Before becoming a trustee with HYOT, we need to make sure that you are eligible to take up a role as trustee. As part of this process, we ask you to sign the Charity Commission’s Automatic disqualification declaration, which we will send to you as part of the application process.

How to apply to be a Trustee

If you would like to apply to join our Board of Trustees, please complete the online application form.

If you would like more information, or an informal discussion about the role please contact simonstephens@hotmail.com.

If you require this information and/or application form in an alternative format, please contact simonstephens@hotmail.com, to let us know about your requirements.